I found this method really interesting about how to write a letter and actually get a answer back. Few months ago, I wrote an email to my city’s mayor about an issue that we were having and I never got a response. I don’t even know if the mayor opened the email or read it. I believe that I will use this method when I write a email next time, so that I can properly write one and get a good answer. I hope you find this useful, as well.
Starting: You always want to start you letter or email with your address and then the date. I would suggest having the date of the day you sent it. Underneath the date you would put the salutation. To be polite, always use ‘Dear’ followed by the person’s name. Use Mr., Mrs., Ms., or Dr. appropriately.
Introduction: The introduction come after the salutation where you introduce you main reason about the letter. This is where you would write the issue you will be writing about and what solution you have for it. In my opinion you would want to be as clear as possible in the introduction.
Body: After the introduction, comes the body. This is the part of your letter that has to be the most persuasive. You need to fill it up with evidence to your position and your issue. You explain your issue and how your solution can solve it. All the explanation has to be done in this section. You want to make sure that the reader understands every single thing you are talking about. Clarity is the most important element of the body.
Conclusion: The last paragraph is your conclusion. This is where you sum up everything you talked about in your letter. I, personally, have had some hard times trying to write not too long conclusions. All you have to do is put everything you got in a shorter form. A good conclusion starter is ‘Above all’. The conclusion should also convey a message to reader making them believe that the issue you talked about really needs to be solved and that they should help.
Complimentary closing: To end you letter, you sign of with ‘Sincerely’ or ‘Thank you’ with your name and signature which is optional. Some other complimentary closing could be ‘Sincerely yours’, ‘Regards’, ‘Best wishes’, and ‘Respectfully’. Keep the closing nice and short and try not to add P.S. in argument letters. Post scripts are usually preferred when writing letters or emails to those who are personal to you or know you very well.
Source: National Geographic Kids Almanac 2017 and personal point of view.